Add Expense

Here’s how it works in simple steps:

1. Click on “Quick Buttons” from your dashboard
2. Then Click on “Add Expense”

•    Fill in the necessary information:-

• There are three types A) Property-based  B) General and C) Homeowner-based

1. Expense Type

   • Select "Property-based" for expenses linked directly to a property (e.g., repairs, utilities, taxes).

2. Category

   • Choose the appropriate expense category (e.g., Maintenance, Insurance, Utilities).

3. Amount (CAD)

   • Enter the total expense amount, including sales tax.

4. Type Date

• Choose between Single-date or Duration:

• Single-date: For one-time expenses.

• Duration: For recurring or period-based expenses (provide start and end dates).
  

5.  Specify Property/Building Address:
   Provide the property/Building address associated with this expense for accurate record-keeping.

6. Billing Date

   • The date the bill was issued.

7. Payment Date

   • The date the payment was made.

8. Payment Account

   • Select the account used for the payment.

9. Attachment (Optional)

   • Upload related documents like invoices or receipts.

10. Notes (Optional)

    • Add any helpful details about the expense.

11. Submit

• Click Submit to save the expense record.
  

1. Expense Type

   • Select "General" for expenses not tied to a specific property or homeowner (e.g., office expenses, software subscriptions, marketing).

2. Category

   • Choose the correct expense category (e.g., Office Supplies, Marketing, Software, Travel).

3. Amount (CAD)

   • Enter the total expense amount in CAD.

4. Date Details

   • Use the Single-date option to specify both the billing and payment date.

5. Payment Account

   • Select the payment account used for the expense.

6. Attachment (Optional)

   • Upload supporting files such as invoices, receipts, or contracts.

7. Notes (Optional)

   • Add any extra information for future reference.

8. Submit

   • Click Submit to save and record the expense.

1. Expense Type

   • Select "Homeowner-based" when the expense is related to homeowner-specific costs (e.g., owner-requested upgrades, private repairs, reimbursements).

2. Category

   • Pick the correct expense category (e.g., Renovation, Cleaning, Owner-requested Services).

3. Amount (CAD)

   • Enter the total amount, including any applicable sales tax.

4. Type Date

   • Choose Single-date for one-time charges or Duration if the expense covers a period (provide start and end dates).

5. Billing Date

   • The date the expense was billed.

6. Payment Date

   • The date the payment was made.

7. Payment Account

   • Select the payment account used for this transaction.

8. Attachment (Optional)

   • Attach relevant documents such as invoices, agreements, or receipts.

9. Notes (Optional)

   • Add extra information about the expense for better clarity.

10. Submit

• Click Submit to finalize the record.

• Use this option when the expense amount includes sales tax.

• The system will automatically separate the sales tax portion for reporting and accounting.

• Allows you to divide a single expense into multiple categories or accounts.

• Useful when one payment covers different types of expenses (e.g., part maintenance, part cleaning).